We are looking for an organizational and communication talent for the secretarial/reception area on a full or part-time basis.
Do you have organisational skills and take responsibility for your activities? As an interface between customer, craftsman, administrator, accountant and management, do you keep an overview?
Have you always had an open ear for all the concerns of others? Then please apply to us!
Become part of a fantastic team and help us make Maussner KG even more successful!
Everyday work as a receptionist at Maussner KG
As a communication talent, you have an open ear for everyone, have a solution ready or are motivated to find a customer-oriented and sustainable solution. Advising, analysing, commissioning, solving problems - as a receptionist, you don't just have to say anything, contrary to popular belief, but you intuitively know which approach is required. Your commercial knowledge makes you a professional in your professional field. You will get to know the entire company concept and actively participate as part of our team.
At our company, as a receptionist, you are the (most important) interface between the customer, craftsman, administrator, accountant and management and ensure that communication is always in tact. At the top of your priority list is customer loyalty and customer satisfaction. As a good receptionist, you need to be able to deal with any difficulties that arise in a confident and competent manner. You always have a smile ready, are able to deal with conflict, are hard-wearing, open and communicative.
Scope of duties:
- Reception and switchboard support: answering, processing and forwarding incoming telephone calls
- General reception and secretarial tasks (incoming/outgoing mail, correspondence, etc.)
- Independent writing of letters, documents, notices, letterbox inserts
- Filing of processes, documents, contracts.
- Conscientious management of owner and tenant master data, property documentation and support for property managers
- Carrying out all office tasks, e.g. correspondence (oral and written)
- Administrative and organisational matters
- Ensuring that deadlines and time limits are met and organised is your responsibility
- Planning and coordination of workmen's assignments/insurance claims.
- Communication as contact person, as well as coordination of the various external service providers (e.g. various service providers, caretaker service, landlord, cleaning company, tradesmen, etc.).
Requirement profile:
- completed commercial training (e.g. as an office, real estate, insurance or bank clerk (m/f/d)).
- ideally relevant professional experience in dealing objectively with clients.
- German at native speaker level, both written and spoken, with very good oral and written expression skills (good spelling skills).
- Very good PC user skills (MS Office, especially Outlook and Excel)
- All-round talent with an independent, efficient and structured way of working, a sense of responsibility and strong organisational skills.
- a friendly, professional and confident manner.
- Service and customer-oriented work as well as enjoyment in dealing with customers, service providers and tenants.
- Communication skills and solution-oriented action.
- Ability to work in a team and enjoy working with others.
- Self-conception in the discreet handling of sensitive data and information.
- Ability to work under pressure and a high level of commitment.
We offer:
- a structured organisation in a growing company.
- an attractive, modern and secure workplace
- a varied job in a dynamic, experienced and motivated team with a collegial environment.
- Regular working hours: Monday - Thursday 8:00 - 12:00 and 13:00 - 17:00, Friday 8:00 - 12:00 and 12:30 to 16:30.
If you see the tasks described as an exciting challenge for you and enjoy helping to shape the future of our company, we look forward to receiving your complete and informative application documents with the following details:
1. Possible start of work
2. salary expectation
3. curriculum vitae
4. certificates
Please send us everything preferably in a single PDF document (by e-mail only) to:
Your contact person
Carolina Keller-Breucha
c.keller-breucha@maussner.de
